Hello all,
As most of you have already heard, the 2011 AGM will be held on the 9th of March this year at the Forest Lodge Hotel starting from 7pm. Admittedly, we have not received the enthusiasm or participation we would’ve liked from the newer members of the club. We believe that this year is absolutely crucial in laying down foundations for the club to function well in the coming years and to meet the expectations that Sydney University Sport and Fitness have of us.
In the past years, we have been very relaxed about the way we’ve run things in the club and we’ve survived. This has been done because a small handful of individuals in the past years have done the vast majority of the work. Even though this is the way the club has been run for the past several years it is unreasonable to expect the new executive to continue to do this. The workload will increase significantly this year both from our sponsorship agreement with the Forest Lodge Hotel and also from the additional guidelines that SUSF has implemented. Therefore, we stress that if you run for and obtain a club position this year that you actively fulfil your duties and assist with the running of the club. This may sound harsh but it needs to be said since clubs that are not performing to the SUSF standards will have their funding cut, or be disbanded. There is a strict checklist of tasks that must be completed by set due dates, and if that doesn’t happen, SUSF will a) freeze our funding, and b) put us down on a list of clubs which need investigation (i.e. why aren’t we completing these tasks, etc.). This is something we don’t want, and therefore, everyone needs to share the workload and get our Club to be one of the top smooth running clubs.
As a result with this and under advisement of SUSF, we recommend the creation of the executive “Club Captain” position which will assist the President in the long term strategic management of the club. The position will also be in charge of maintaining relations with our sponsor(s) and report directly to the President. The creation of this position will be voted on before any of the other positions on the night of the AGM. We’re also proposing changes to who holds gear locker keys, and that may be expanded to be 5 people.
The social officer role has been expanded to include all the duties performed by the sponsorship officer this year and will work with the club captain in maintaining relations. As expected, this will be one of the largest and most visible roles in the club from now on.
The other positions have been listed below and may contain significant changes. We also ask that if you plan on running for a specific position that you make it known in this email to save time on the night. The expanded position descriptions are here and please read this, as it does contain the important items on our checklist. I have included the practical aspect of each position in the email.
CLUB POSITIONS 2011
Executive
President – Day-to-day operations and management of the club
Club Captain – Long term strategic planning/advisement to the committee
Vice President – assist the president and manage any projects delegated to him/her
Treasurer – Reimbursing club funds to members/submitting operational budgets yearly/managing the money in our club accounts
Board
Secretary
Gear Officer – Handing out gear, maintaining the integrity of the gear locker, and maintaining an accurate record of gear (when it’s purchased, the condition it is in, etc – very important)
Training Officer – Organize training sessions with Phil and Laelia (Sem 1 &2), and self-rescue course (in conjunction with the Safety Officer), plus any other training
Trip Officer – responsible for organizing trips and assisting in the distributions and collection of gear
Safety Officer – Ultimately responsible for the organisation of First aid & self rescue trips
Social Officer – Flodge, competition and social nights. Maintain relations with the Flodge.
Membership Officer – Organize o-week and be the first point of contact for new members
Publicity and Promotions Officer – Update the website & help the social officer with events, and submit reports and pictures to SUSF for use in their publications.
Website/IT Officer – managing the website, and updating it to ensure all information is accurate.
Naturally, all officers should be able to attend the vast majority of club nights and events (Lets say 80%)
I expect we will be getting a few questions about these changes so ask way (email us here)!
Posted: 17 February, 2011 at 10:43 am, by Katie Kate, in:
General, News