2010 Club Executive & Committee Members

You can email the board if you still have some questions after reading the About the Club page.

Club Executive: (Signatories of club account and holders of gear locker keys; must include at least one male and female member)

• President
• Vice President
• Tresurer
• Gear Officer

Committee Positions:

• Secretary
• Training Officer
• Trip Officer
• Safety Officer
• Membership Officer
• Publicity Officer
• Social Officer
• Web Officer

El Presidente: Kate Randall		The President is ultimately responsible for the proper functioning of the club. A thorough knowledge of the club constitution and meeting procedures is required. • Chair all committee and general meetings of the club • Co-ordinate activities within the club committee • Submit an annual report to the club Annual General Meeting and to Sydney Uni Sport & Fitness • Prepare and submit a strategic plan for the club’s future to the club Annual General Meeting and to Sydney Uni Sport & Fitness, in conjunction with the rest of the committee • Act as spokesperson for the club • Act as club delegate to Sydney Uni Sport & Fitness • Attend at least 50% of club nights during term time
President of Vice: Michael Lee		The Vice President(s) deputise for the President of the club and assist in the fulfillment of club administrative functions. • Act as deputy chairperson for all club meetings • Ensure that the club’s activities are in accordance with the constitution and with the regulations of Sydney Uni Sport & Fitness • Fulfill such other duties as the committee may request • Attend at least 50% of club nights during term time
Moneybags: Aline Nocon		The Treasurer is responsible for the receiving and dispensing of monies of the club. This involves financial accountability both to the club committee and to Sydney Uni Sport & Fitness, through the Manager, Finance and Administration. • Maintain accurate financial records • Prepare an annual budget of projected income and expenditure (Club Allotment budget) in conjunction with the other executives and submit to Sydney Uni Sport & Fitness when required. • Present a financial report to each committee and general meeting of the club • Present an audited financial report to the club Annual General Meeting • Collect and bank all club income in trust account at the Sydney Uni Sport & Fitness Office • Authorise all withdrawal of monies from club account at Sydney Uni Sport & Fitness Office; • Authorise all club petty cash transactions and be accountable for such cash • Attend any meetings requested by the Manager, Finance and Administration
Secretary-General: James Henderson		The Secretary is the primary organiser of the club and is responsible for effective administration. The Secretary is the integral link between the club and the members as well as between the club and Sydney Uni Sport & Fitness and the club and external agencies. • Convene all meetings as laid out in the club constitution and inform members when these meetings will be held • Update the Constitution (with approval of the committee at the AGM) and maintain a record of it • Prepare meeting agendas, support papers and minutes • Submit the minutes of all meetings, including the club’s Annual General Meeting, to Sydney Uni Sport & Fitness within 14 days • Attend to all correspondence for and on behalf of the club. • Maintain a record of club office bearers, committee members and club representatives. To notify Sydney Uni Sport & Fitness of these within 14 days of their election or appointment and any alteration of these throughout their term. • Help P and VP implement the decisions of the committee; • Publicise & communicate to all members the decisions of the committee and their consequences for members; • Maintain an up-to-date copy of the constitution of the club; • Maintain club filing system and records; • Prepare in conjunction with the President, club annual report for submission to Sydney Uni Sport
Gear Meanie: Lachlan Boyd		The Equipment Officer is responsible for the purchase, maintenance and storage of equipment. • Compile and maintain a record of all club equipment • Complete an annual audit of all equipment and submit report to Sydney Uni Sport & Fitness and the club • Recommend to the club committee any equipment purchases and make arrangements for such purchases, on behalf of the club • Ensure that club equipment is maintained and is safe to use • Ensure that all club equipment is stored securely and appropriately at all times and is currently insured e.g. boats, trailer etc. • Complete a fortnightly audit of equipment (ie the email of shame) and track down overdue gear.
Training Officer: Sean Coleman		The Training Officer is responsible for the overall growth of the club, and improvement of the climbers in the club. • Organise advanced training and self-rescue courses as decided upon by the committee • Be a point of contact for people interested in training, or advanced training. • Put together a calendar of upcoming club trips in conjunction with the Trip Officer
Trip Officer: Dave Dearnley		The Trip Officer’s primary task is to organise trips at various levels on a regular basis. This does not mean you have to run them, you just need to find people to run the trips. You also don’t need to be an experienced climber to suggest, organise or run club trips. • Put together a calendar of upcoming club trips in conjunction with the Training Officer (this includes making sure there is a spread of trips of various styles, and levels) • Remind attendees of the trip to collect gear, and ensure the Trip Leader(s) are organised and prepared. • Be a point of contact for people interested in running trips/going on trips. • Organise appropriate gear for the trip, in conjunction with the Gear Officer
Danger mitigation officer: Emma Welshman		The Safety Officer is responsible for the health and safety of members and visitors. • Keep a record of all accidents and incidents and provide copies to club committee and Sydney Uni Sport & Fitness • Maintain a comprehensive first aid kit • Organise first aid training for club members and Self-Rescue Courses (with the help of the Training Officer)
Officer in Charge of Getting People to Join the Club: David Mulligan		Membership Officer • Field membership enquiries (ie reply to all those emails the board gets). • Organise (with promotions officer) O-week and run the O’Week stall
Officer in Charge of Attention-Seeking: Celine Lai		The Publicity and Promotions Officer is responsible for the public profile of the club and its members within the University and the general community. • Devise and implement a club promotional strategy • Aid the President in preparing the Annual Report • Co-ordinate and implement club promotional activities • Liaise with schools, sports associations and other clubs • Organise (with membership officer) O-week • Utilise the Sydney Uni Sport & Fitness avenues for promotion of our club, and submit trip reports, club updates and photographs to the weekly Lion’s Den, and Roar magazine • Liaise with community media organisations for the promotion of the club and club activities • Provide regular information to Sydney Uni Sport & Fitness for the website, e.g. calendar of events, upcoming fixtures, results etc.
Party Officer: Stratton Powell-Hughes		Social Officer • Organise annual dinner • Organise any other social events as decided upon by the committee (eg slide nights, bouldering parties etc) • Negotiating and maintaining our sponsorship, including special deals, vouchers, club nights, etc • Communicating and meeting with the Flodge to ensure we are both getting the best of our sponsorship deal • Promoting and keeping the club up to date on what we gain from our sponsorship • Keeping a record of the sponsorship for future years to refer to (i.e. what we started with, what we have done/will do for the Flodge, club nights/annual events, etc).
l33t hax0r: Rich Crowder		IT Officer – responsible for development and maintenance of the website.
Abominable Snowman: Mick Morris		Abominable Snowman/Alpine Officer – Running/helping run the Blue Lake trip. This role has potential for expansion if someone is keen.